Strategies for Managing Remote Employees: Best Practices

  • Set up work-from-home solutions that encourage collaboration and productivity. 
  • Utilize communication tools, so everyone stays connected.
  • Set goals and expectations to ensure team members understand their roles.
  • Provide recognition and rewards to motivate team members and provide regular feedback to assess performance. 
  • Conduct regular check-ins to keep employees on track and maintain a sense of connection. 

More businesses increasingly turn to remote work setups to keep up or expand their operations. But even with the increased demand for remote employees, managing them can be challenging for any business. As such, leaders must understand how to manage these teams for maximum productivity.

Here’s how you can make the most of your flexible teams and help them reach their full potential.

Work-from-Home Solutions

When establishing a remote setup, it is crucial to ensure that necessary resources are available to employees. Such resources are work-from-home solutions, which consist of tools they need to complete their tasks efficiently. Without these, employees become frustrated and unproductive. Here are some of the essential work-from-home solutions:

Remote Desktop Software

This type of software allows employees to access files from their home computers. It connects their device to the company’s network so they can collaborate with colleagues and access shared documents. This enables them to stay connected, communicate easily, and remain productive when working from home.

Cloud Services

Virtual storage solutions such as Google Drive, Dropbox, and OneDrive are essential for remote workers. They provide a safe and secure platform for employees to store their documents. Plus, they allow staff to access and share documents from any device.

Video Conferencing

Especially during times of remote work, video conferencing is one of the best tools to maintain productive collaboration. It facilitates virtual meetings and provides a platform for team members to brainstorm, discuss progress, and share ideas.

Communication Technologies

Keeping team members connected despite being geographically dispersed is one of the most critical aspects of managing remote teams. This can be accomplished through various communication tools, each providing opportunities for team members to stay in touch with each other.

Messaging Tools

Applications such as Slack and Microsoft Teams are great for instant messaging. They allow team members to quickly share information, ask questions, or even hold virtual meetings in real time. These are essential for remote teams as they facilitate collaboration and ensure everyone is on the same page.

a woman using a phone while working from home

Email and Phone Calls

Emails and phone calls remain great ways to communicate between remote teams. Such platforms provide an easy, efficient way to increase communication and ensure tasks are properly delegated and completed.

Task Management Software

Organizing team members’ tasks is a challenge for leaders managing remote employees. Task management software helps keep track of progress and tasks, holds team members accountable for their work, and foster collaboration. This ensures that tasks are tracked and completed in a timely manner.

Creating Positive Environments

Creating positive working environments is essential when dealing with remote teams, and managers should put systems into place that reward performance rather than just attendance records alone. This encourages remote workers to stay engaged and motivated. Here are some ways to do that:

Setting Goals and Expectations

Managers should ensure that team members are aware of the company’s goals and expectations. This helps workers understand their role in the organization and what is expected from them. Setting clear objectives and deadlines also keeps them on track and encourages them to stay productive.

Providing Recognition

Remote workers should be recognized for their hard work. Acknowledging their efforts and celebrating successes is a great way to boost morale and motivate them to stay productive. You can also reward team members with gift cards, bonuses, or even extra-paid days off.

a boss discussing performance to an employee

Feedback System

Providing regular feedback is key to managing remote teams. It allows managers to assess each team member’s performance and determine what areas need improvement. Regular feedback also helps keep employees on track and encourages them to stay productive.

Regular Check-ins

Managers should also have regular check-ins with team members. These meetings allow employees to share their progress, discuss any issues they are facing, and talk about ideas that could improve their work. Regular check-ins also help maintain a sense of belonging and connection for remote workers.


These are just some ways managers can manage their flexible teams for maximum productivity. Establishing the right resources, creating positive environments, and providing regular feedback is essential for successful remote work setups. By employing these strategies, managers can ensure their remote teams reach their full potential. So, if you’re looking to maximize productivity from your flexible teams, these are the tips you need.

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